Meeting Culture

What Exactly is Meeting Culture?

Meeting culture is all about how we handle meetings within a company. It is the whole system – from getting ready beforehand, making sure everyone feels comfortable jumping in during the meeting, to wrapping things up smoothly afterward so things actually get done. This covers everything from creating agendas and working together, to keeping people involved, managing time, making decisions, tracking what needs to be done, and even getting feedback on how the meeting went. By really focusing on making meetings better, companies can see big improvements in how they communicate, how much they get done, and how smoothly everything runs.

Who’s Behind Meeting Culture?

Meeting Culture was developed by a company called Decisions. They launched it on April 2, 2023. Decisions specializes in helping companies manage their meetings better, encouraging more people to participate and making sure the work done after meetings is really effective. Their platform comes with a bunch of helpful tools, like ways to build agendas, features for working together, ways to score how engaged people are, presentation aids, tools for tracking tasks and decisions, and even dashboard analytics to see how well meetings are going. It’s all designed to make meetings more efficient and lead to better results.

What Can You Do With Meeting Culture?

Here’s a quick look at what Meeting Culture helps you achieve:

• Plan and collaborate easily before your meetings even start.
• Encourage more participation by making meetings engaging, active, and efficient.
• Streamline what happens after the meeting so follow-up is smoother and you get better results.

Who Benefits Most from Meeting Culture?

• Executive assistants often find it particularly helpful.

How Do I Actually Use Meeting Culture?

To get the most out of Meeting Culture, here’s a breakdown of how to use its features effectively:

1. Making Planning and Collaboration a Breeze:

   • Start with the Agenda Builder and Templates to create clear, structured outlines for your meetings. It’s a great way to get organized right from the start.
   • You can collaborate and co-author documents with others, which means everyone can contribute their ideas and input together. This collective approach really helps.
   • Creating Meeting Books puts all the necessary materials in one place, making sure everyone has what they need for a productive session.
   • Don’t hesitate to comment on content; it’s a simple way to encourage discussion and get valuable feedback before or during the meeting.
   • Features like Annotations and Case Submission are fantastic for making sessions more interactive and focused on specific points.

2. Boosting Participation and Engagement:

   • Make your presentations shine with the Presentation Pack, which really helps enhance engagement.
   • Keep things on track using the Time Tracker – it’s essential for managing your meeting time efficiently.
   • Make sure everyone knows their role by assigning tasks and clearly tracking decisions made during the meeting.
   • Use Private Notes for your own thoughts, reminders, or action items that you might not want to share publicly.
   • Features like Voting and Document Access Restriction can also be really useful for managing participation and information flow.

3. Streamlining What Happens After the Meeting:

   • Keep a clear record by recording Meeting Minutes. This is crucial for documentation and future reference.
   • Stay on top of what’s next with the Meeting Planner and Backlog, which helps you manage upcoming tasks.
   • Ensure accountability by diligently tracking tasks and logging decisions made during the meeting.
   • For recurring meetings, Standing Agendas can save a lot of time and keep things consistent.
   • Finally, use the Meeting Feedback Score and Dashboard Analytics to see how well meetings are performing and where you can make improvements.

By following these steps, you can really make the most of Meeting Culture. It’s a powerful way to organize your meetings, get everyone involved, and ensure you’re getting productive results in a structured and efficient way.